Billing Specialist: Katten Muchin Rosenman LLP

Katten Muchin Rosenman LLP is a full-service law firm with more than 600 attorneys in locations across the United States, including Chicago, New York, Los Angeles, Washington, D.C., and Charlotte, and an affiliate in London. The firm’s business-savvy professionals provide clients in numerous industries with sophisticated, high-value legal services, with a focus on corporate, financial services, litigation, real estate, commercial finance, intellectual property and trusts and estates. Among our clients are a wide range of public and private companies, including a third of the Fortune 100, as well as a number of government and nonprofit organizations and individuals.

Billing Specialist

Responsible for processing and preparing client billing and providing support to attorneys and secretaries. Review billing pre-bills for accuracy before forwarding to attorneys. Make changes per attorneys and correct any typographical or grammar errors on pre-bills. Prepare invoices and letters. Coordinate transmittal of invoices to clients. Monitor past due accounts and send re-bills on a monthly basis. Reconcile accounts where funds are misapplied as appropriate. Contact clients, attorneys, and staff regarding billing issues maintaining a customer service focus. Prepare “write-off” authorization forms and implement write-offs/transfers as directed. Provide backup to other Firm office locations in preparing invoices and/or correcting pre-bills. Assist Billing Manager as may be required.

Ability and availability to work from November 15 through January 31 preferably without scheduled time off (excluding medical/family emergencies) in order to meet Billing/Accounting deadlines at year-end.

Job Requirements

• High school diploma or equivalent and two or more years progressive billing experience preferably in a large legal or professional services firm; or equivalent combination of education and experience.
• Must have working knowledge of an automated accounting system (preferably CMS or Elite).
• Computer proficient with experience and working knowledge of LegalKEY, Excel, Outlook, and Word preferred.
• Data entry skills with 85% accuracy and keyboarding skills of 50 wpm are preferred.
• Analytical skills requiring an aptitude for detail and accuracy in order to analyze and prepare client billing, work with multiple systems/reports on a daily basis, and ensure work is completed within defined deadlines.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to communicate with courtesy and diplomacy, efficiently follow written and verbal instructions, provide information, and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.
• Excellent organizational skills including record keeping, data collection, and system information.
• Knowledge of general accounting principles preferred.